CLUB TERMS AND CONDITIONS
Autumn Classic Racing Festival
Please note - By registering and booking your club stand for the Autumn Classic, you agree to the following terms and conditions:
Club Booking Terms & Conditions
1 A completed booking form and full payment must be received to confirm your Club booking. Places are strictly subject to availability.
2. Any vehicles without a pass will be directed to the public car park. Where passes have been issued, the vehicles must be located within the confines of the allocated stand.
3. The term “Club Stand” shall refer to the area booked by the Car Club for the sole purpose of displaying Cars, Regalia and displaying and or selling Car Club Memberships and Car Club Merchandise. Traders are not permitted to operate within club areas without booking trade space at the event.
4. No refunds will be made should the Event be cancelled due to reasons beyond the control of the Castle Combe Circuit, or to any trade or club organisation cancelling within 28 days of the date of the Event. The sub-letting of all or part of a trade or club stand to a third party is expressly forbidden.
5. Castle Combe Circuit and any staff acting on their behalf, reserves the right to refuse admission to any Car Club members All display material and/or exhibition equipment shall be positioned within the confines of the reserved Club Stand.
6. No obscene material and/or display material and/or behaviour which could cause offence to visitors, other Car Clubs (and their staff) or Castle Combe Circuit and their staff will be allowed.
7. Food and/or beverages may not be sold from club stands of any kind.
8. The distribution of leaflets, posters or other promotional material outside the confines of the Club Stand allocated is strictly forbidden.
9. Under no circumstances will any Car Club be allowed to display and/or sell any product and/or service featuring the words logos of “Rallyday” unless agreed in writing by Castle Combe Circuit.
10. Car Clubs are responsible for the cleanliness of their stands and all rubbish must be placed in the rubbish bins provided
11. No item may be exhibited or machinery operated in such a way that it may create a danger. All Car Clubs will be responsible to comply with all Health & Safety issues and legislation
12. Car Clubs are responsible for the safekeeping of all products or other items on their Club Stand. Castle Combe Circuit will not be responsible in any way for the loss or damage to Car Club members’ property howsoever caused.
13. Noise should be kept to a level such that it does not cause a disturbance to the Organisers, local residents, Trade Exhibitors or other Car Clubs. There should be no playing of loud music or I.C.E demonstrations.
14. Car Clubs must also indemnify Castle Combe Circuit and Castle Combe Exhibitions against any claims for damage and/or any expenses incurred for whatever reason arising out of the Car Clubs attendance and/or their exhibits whist at the event and hold insurance cover relating to any damage to club cars, third party cars, equipment or individuals.
15. The booking of a Club Stand shall be deemed as confirmation by the Club that they agree to indemnify Castle Combe Circuit Ltd, Castle Combe Exhibitions Ltd and their staff against all and any claims which may arise.
16. No dogs or other animals are permitted at the circuit No Camping is permitted at the circuit
17. Castle Combe Circuit shall not be liable for the death or injury to, or for damage to any property or for any losses, or for any other liability incurred by the Car Club
18. If Castle Combe Circuit are unable to perform any of its obligations by reason of circumstance, cause or event outside its control, Castle Combe Circuit shall be entitled to be relieved of its obligations hereunder to the extent to which performance of the obligations is prevented, frustrated or suspended. In such circumstances non-performance, part performance or delay in performance of the obligations of Castle Combe Circuit hereunder shall not entitle the Club to claim damages of any kind whatsoever whether direct, indirect or consequential.
PLEASE TAKE EXTREME CAUTION WHEN DRIVING THROUGH PUBLIC AREAS OF THE PADDOCK
19. The organisers reserve the right to refuse track or paddock access to cars which are not in keeping with the rallying theme of the day.